Event Chair Resources
The purpose of this page is to provide resources needed by volunteers who lead or serve on the staff for a District or Council event. Resources include guidelines and policies from National Council and the Black Warrior Council. The page will be updated as updates are made or as suggestions are received as what is most helpful to have at easy access for event chairs.
Important Definitions:
Event - a district or council activity that does NOT include an overnight experience
Short-Term Camp - a district or council activity where there is an overnight component of at least one but no more than three nights (number of days does not matter)
Long-Term Camp - a district or council event where there is an overnight experience of four or more nights (number of days does not matter)
Guiding Documents for Each Type of Event
Event: (1) Event Planning Guide and (2) Guide to Safe Scouting
Short-Term Camp: (1) Event Planning Guide, (2) Guide to Safe Scouting, and (2) National Camp Accreditation Program (NCAP) standards for short-term camps
Long-Term Camp: (1) Event Planning Guide, (2) Guide to Safe Scouting, and (2) National Camp Accreditation Program (NCAP) standards for long-term camps
** This page does NOT apply to stand-alone "unit" activities, which are governed by the Guide to Safe Scouting. The information
on this page is solely geared toward "district" and "council" events or camps. **
Policies, Resource Guides, Templates
Budget Template (Excel Spreadsheet)
Incident Reporting Requirements
Incident Reporting Tool - General
Incident Reporting Tool - YPT or Membership Infraction
Incident Reporting Tool - Near Miss
Age Appropriate Activities Chart - 2024 Update
Range & Target Activities Manual (Sept '24 Update)
Range & Target Activities Decision Charts
Range & Target Area Standard Operating Procedures (SOPs)
Cowboy Action Shoot Hold Harmless Form
Climbing Tower Activity Consent Form
Activity Consent Form - Blank & Fillable
Camp Horne Trading Post Guidelines
Camp Horne Dining Hall Guidelines
Event Area Resources/Certified Personnel
(updated periodically)
** If one of the people listed in this area agrees to run the area of an event in which they are certifed, their certification(s) is/are already on file. You do not have to obtain additional copies from them. If a person is recruited to run an area who is not on one of these lists, he/she will have to submit a copy of their certification with the expiration date clearly indicated. **